College Mailing Lists (Internal)

Upon registration students and staff are automatically added (subscribed) to the relevant College mailing lists. It is not possible for individual staff or students of College to request removal from these lists.

These lists are maintained by IS Services and are updated automatically on a regular basis, based on the data in the Student Records system and the Human Resources database. This means, for example, that if a student is given 'Dean's Grace' regarding annual exams then they may still appear on the previous year's mailing list until the grace period expires.

The lists are for the exclusive use of registered College staff and students and abuse of these lists constitutes a breach of the College Code of Conduct relating to use of computing facilities.

College mailing lists are broken into different groupings as listed below. Click on one of the following links for further details:

• Faculty, School and Discipline Mailing Lists
• Postgraduate Departmental Mailing Lists
• Postgraduate Course Mailing Lists
• Undergraduate Course Mailing Lists
• Class (Module) Mailing Lists
• Tutorial Chamber Mailing Lists
• BAI, HNS ESS & TSM Mailing Lists

Please note that emails sent to large numbers of people can cause bottlenecks on the College network especially if large files are attached. Staff needing to make files available to classes or large groups in College are advised to use Get and Put folders.

Who Can Use College Mailing Lists?

The internal College email lists are for the exclusive use of registered College staff and students. Abuse of these lists constitutes a breach of the College Code of Conduct relating to use of computing facilities.

Class representatives are permitted to mail their classes. Should any class reps experience difficulty in using appropriate lists they should contact the Helpdesk. (Often classes consist of students taking different courses hence access to multiple course lists is required.)

NB: If your status in College has changed, for example if you have moved from being a postgraduate to being a member of staff, ensure you are using the correct email address as the lists of which you are a member will change accordingly.

Emailing All College Users

• To send an email to all College staff (academic or administrative or both) contact the Secretary of College for permission
• To send an email to all undergraduates contact the Senior Lecturer for permission
• To send an email to all postgraduates contact the Dean for Graduate Studies for permission.

Where such emails are permitted, the emailed message may be required to simply refer the recipient to a web page where fuller information is given.